Record keeping when renting

It is a good idea for tenants and owners to keep a rental file. This should contain records of:

  • leases
  • condition reports
  • letters
  • requests for repairs
  • notices to vacate/terminate
  • invoices and receipts.

The owner must also keep a rental ledger.  See example rental ledger (XLSX, 12.6 KB)

Both the tenant and owner should make sure all important requests and notifications are in writing and are signed and dated. These documents are very important in case any misunderstandings or disputes arise.

Updated: 26 May 2020